How to use Photo Print Sheet
Photo Print Sheet
Add photos to Photo Print Sheet, pick the paper and a size for each, choose the crop, and print at 100% or save a PDF, with a test ruler to check your printer.
Free to read. You can explore the guide before buying the app.
On this page
Install Photo Print Sheet
Photo Print Sheet runs on macOS 14 Sonoma or later, on Apple silicon and Intel Macs. After buying, download the app zip from your Polar receipt, unzip it, and drag Photo Print Sheet to your Applications folder.
The app is signed and notarized by Apple. Confirm Open at the normal first-launch prompt.
The app works without a license key. The key in your receipt turns on automatic updates: enter it in Photo Print Sheet → License…. Once a day, the app checks for a new version, shows what’s new, and installs it with Install and Relaunch. Photo Print Sheet → Check for Updates… checks right away. A key works on 3 Macs. To move it to another Mac, choose License… → Deactivate This Mac first. Your receipt always has the latest version, too.
macOS may ask once if Photo Print Sheet can read your Desktop, Documents or Downloads folder, or a card or drive, the first time you add a picture from there. Click Allow. The app only reads the pictures you add and never changes them.
Add photos
The window says “Print photos at their real size”. Click Add Photos…, choose File → Add Photos… (⌘O), or drop pictures on the window. JPEG, PNG, HEIC and the other formats macOS opens all work. A picture taken on a phone shows the right way up.
Each photo gets a row on the left with its name and its size in pixels, like “3000×2000 pixels”. A file that isn’t a picture isn’t added, and the window says so: “notes.txt isn’t a picture this app can open, so it wasn’t added.”
The trash button on a row removes that photo from the sheet. It never touches the file.
Pick the paper
The Paper menu at the top left has A4, Letter, 4×6 in, 10×15 cm, 5×7 in, 13×18 cm and A5. Custom size… asks for a width and a height in the unit shown, like 20 and 25 for 20×25 cm.
The app starts with Letter in the United States and A4 elsewhere.
Give each photo a size and copies
The size menu in each row has:
| Size | Inches | Centimeters |
|---|---|---|
| Wallet | 2.5×3.5 | 6.4×8.9 |
| 3.5×5 | 3.5×5 | 8.9×12.7 |
| 4×6 | 4×6 | 10.2×15.2 |
| 5×7 | 5×7 | 12.7×17.8 |
| 8×10 | 8×10 | 20.3×25.4 |
| 2×2 | 2×2 | 5.1×5.1 |
| 9×13 cm | 3.54×5.12 | 9×13 |
| 10×15 cm | 3.94×5.91 | 10×15 |
| 13×18 cm | 5.12×7.09 | 13×18 |
Custom size… at the bottom asks for two numbers, like 6 and 9. A photo can be from half an inch to 40 inches on a side.
A size follows the photo: a landscape picture at 5×7 lies down, 7×5.
The arrows next to the size set the copies, from 1 to 99. Every copy of a photo has the same crop.
Choose the crop: Fill or Fit
Fill covers the whole size, and the part of the picture that doesn’t fit is cropped. To choose what’s kept, drag the photo on the sheet: the picture follows the pointer and stops at its edge. Center the Crop in the row puts it back in the middle.
Fit shows the whole picture inside its size, with white borders above and below, or at the sides. On the sheet a dashed line shows where to cut.
How the sheet is arranged
The app puts every copy on as few sheets as it can. It turns a photo on the sheet when that saves paper, and only then. When the sheet needs more than one page, Sheet 1 of 2 under the preview switches between them.
Under the preview, a line sums it up, like “Letter, 6 prints on 1 sheet”.
Spacing
- Gap between photos is where the thin cut marks go. With no gap the photos touch and have no cut marks.
- Blank edge is kept blank at every edge of the paper. If your printer needs more, it gets more.
- Sizes in switches between Inches and Centimeters. The app starts with the one your Mac’s region uses.
In inches the gap and the edge move by a sixteenth of an inch and show like a ruler, “1/8 in”. In centimeters they move by a millimeter.
The striped edge
The striped band around the paper stays blank. It’s the part your printer can’t reach, or the blank edge you set if that’s bigger. Nothing is placed there.
Warnings
- “This will look soft at 5×7.” The photo has fewer than 150 pixels per inch at that size. A smaller size looks sharper. It still prints.
- “This 8×10 photo doesn’t fit on 4×6 in paper, so it’s left out.” A banner over the sheet names it too.
Click Print… (⌘P). The print panel shows the printer, the copies and the pages. It has no scaling and no paper size, because the sheet is already the paper’s size.
When you click Print, the app checks the printer you picked. If that printer can’t reach part of a photo, the window says “Some photos would be cut off”, names them, and offers:
- Move Them In arranges the sheets again inside what that printer can print. Look at the sheet, then print again.
- Print Anyway prints as it is. The strip at the edge won’t print.
- Cancel prints nothing.
The app prints at 100%. Each photo lands where the sheet on screen shows it.
Save as PDF in the print panel’s PDF menu works too. The PDF is cut at the same edge as that printer.
Save a PDF
Click Save PDF… (⌘S), pick a name and a folder. The name starts as the photo’s name for a one-photo sheet, “Photo sheet.pdf” otherwise. If a file with that name is there, macOS asks whether to replace it.
The PDF has one page per sheet, the size of the paper, with the cut marks. It’s opened again before the window says it’s saved, like “Saved 1 sheet with 6 prints to Photo sheet.pdf. Print it at 100% size.” A photo left out is named under it. Show in Finder shows the file.
To print the PDF later, from Preview or at a shop, print it at 100% size, with Scale to Fit off.
Check your printer with the test ruler
Choose File → Print Test Ruler…, or click the ruler in the toolbar. The page has a blue line 10 cm long and one 4 in long. On paper narrower than 5 in, like 4×6, the lines run down the page.
Click Print Ruler…, then measure both lines with a ruler. If they’re shorter or longer, the printer is changing the size. Turn off Scale to Fit in the print options and try again.
Privacy
Photo Print Sheet reads only the pictures you add, and never changes, moves or uploads them. The PDFs go where you choose. Once a day the app sends its license key to updates.flaviocopes.com to check for a new version, and about once a week it checks the key with Polar, the shop. There are no accounts and no analytics.
Photo Print Sheet isn’t made by, affiliated with or endorsed by Apple or any printer or paper maker.
See Photo Print Sheet → · $20 including tax.